Important Travel Reminders

The time is almost here to leave for the Czech Republic, but before you depart for the airport make sure you have all of your immigration needs taken care of!

A reminder that if you withdrew your passport during the visa process and your visa has since been issued, you MUST have your visa placed in your passport BEFORE travelling to the Czech Republic.  Under NO CIRCUMSTANCE should you enter the Czech Republic without having a valid visa in your passport.

Two important reminders for best practices when traveling abroad:

  1. In order to board your international flight you will need your passport.  You should have copies of your passport elsewhere.  OGS recommends keeping a color copy of your passport and visa separately in your carry-on luggage.  You should also have access to a digital encrypted copy of your passport and visa online that can be obtained from any computer.  Additionally, you may want to leave a copy of your passport and visa with a parent or guardian, or whomever you trust and would call in an emergency. If your passport/visa is lost or stolen having a copy of such may help expedite getting a replacement.
  1. After you arrive at your study away site, you should register with your local Embassy or Consulate.  U.S. citizens can register with the U.S. Department of State’s Smart Traveler Enrollment Programwhich will automatically alert the local U.S. Embassy or Consulate to your presence in country.  Non-U.S. citizens should register with the relevant home country Embassy or Consulate abroad.



OGS Offices Closing

OGS Outbound will close on August 9 at 1pm and will re-open on August 11 at 1pm. If you have any questions or concerns during that time, please email and they will respond to your inquiry as soon as possible.

What Should I Be Doing Now? Recap of Deadlines

Although it is summer, there are still some items to complete leading up to your departure.  This is also a great time to catch up if need be.  Please take the time to review the below and take action where necessary.  Note that some items are now PAST DUE. For more information about each item, please click the links:

[Past Due] Complete the online Study Away Module

[Past Due] Register for courses (12-18 credits)

[By July 29] Visiting Students: Submit a photo to the NYU ID Center (Current NYU Students – do not forget to bring your NYU ID with you!)

[By July 29] – Submit health forms to the NYU Health Center

[By August 1] Submit your flight details into the Study Away Confirmation Portal AND NYU Traveler

[By August 9] Pay your ebill

Approved Visa Page

Students who applied in New York but who have not received their visas are reminded to check the consulate’s Approved Visa page.  Remember that unless you are an EU/EEA/or Swiss passport holder, you must have a visa inside your passport when you arrive in Prague for the Fall 2016 semester. It is not enough for your visa to have been approved, the visa must have been placed inside your passport.

Please contact OGS at or 212-998-4242 if you have any visa-related questions.

Visa Application Submission

All students should be making significant progress in applying for their visa at this point. The majority of students should now have applied, or have plans to within the next week or so.

If you are struggling to apply for your visa, or are encountering any difficulties, please contact Aaron Reynolds at OGS immediately (; 212-998-4128).

Visiting Students: NYU Email ONLY!

After today, May 19, we’ll be emailing all correspondence, including blog updates, to your NYU Email account ONLY. Please make sure you have activated it so you receive important communications such as your ebill and visa instructions!

It’s easy to do: see here for details, including how to set up mail forwarding so messages sent to your NYU Email address also go directly to the email address of your choice.

Passport Upload Fixed

The passport upload, managed by OGS, is now functional again.  If you have not already done so, please upload a copy of your passport via this link. If you have already uploaded a copy of your passport using the above link or emailed us a copy, you do not need to complete this step again.

If you have yet to complete the Student Information Form, please complete this step as well.  Note that both the Passport Upload and the Student Information Form are PAST DUE!

OGS will be contacting students who have not completed these steps, as they are vital to ensuring your immigration progress is on track.  To avoid receiving these emails, please complete the above steps as soon as possible.

Visa Status Survey

In the coming weeks leading up to the summer, OGS will be sending NYU Prague students a survey to ask where in the visa process you are. This survey will be sent on a rolling basis, based on the date when your NYU Prague packet arrived in our office (meaning not every student will get the survey the same week).

This will be used in late May to get a sense of how many students have been able to apply and what students may need additional assistance.

Reminder About Visa Processing Times

A reminder that visa applications can legally take up to 90 days to process from the day you submit your application to the Consulate.

While in the past we have seen a number of applications come back faster than this, the Consulate in New York has asked us to remind students of this timeframe. The Consulate is unable to expedite any application, as they are all processed centrally at the Ministry of the Interior in Prague.

DO NOT DELAY IN SUBMITTING YOUR APPLICATION. As soon as you have all of the required documents, APPLY! Remember that the Office of Global Services is here to assist you, so if you are struggling or have questions about the process don’t hesitate to email/call/come to walk-in hours ( ; 212-998-4242 ; Tuesdays-Thursdays, 1pm -4pm ; 561 LaGuardia Place).